90 Day Marriage Data Cleanup Peak Efforts to Reach the Finish Line

Many difficulties in implementation

According to the plan, the peak period is divided into three phases. Phase 1 (May 31 - June 10) focuses on preparing conditions and reviewing documents. Phase 2 (June 10 - June 30) implements standardization and synchronization of marriage, divorce and single data from the civil registry office and the Court's professional management system, and uploads it to VNeID. Phase 3 (July 1 - August 31) officially exploits the cleaned data to serve the settlement of administrative procedures, while advising on reducing and eventually eliminating the procedure for issuing a Certificate of Marital Status.

The main objective of the plan is to digitize, standardize and clean up information on marriage, divorce and single status in the electronic civil status database, synchronized with the National Population Database. When completed, citizens' marital status information will be displayed accurately and transparently on the VNeID identification application, have legal value and be authenticated by competent authorities. This is an important basis for reducing the number of documents in many administrative procedures such as vehicle registration, property transfer, birth registration, paternity, motherhood and child recognition procedures, etc. People will no longer have to spend time requesting and submitting a Marriage Status Certificate as before.

Ms. Dang Thi Thanh Loan, a specialist at the Public Administration Service Center of Ha Giang Ward 2, said: “About 70% of civil status records are related to the request to determine the marital status of citizens. If these procedures can be reduced, it will create very favorable conditions for people, while reducing the number of procedures for the Public Administration Center, helping to better serve people.”

Ms. Nguyen Thi Mai, Vi Xuyen commune shared: “I came to confirm my marital status to carry out transactions related to land use rights transfer and transactions with banks. These administrative procedures are quite cumbersome and take more time. Therefore, if this procedure can be reduced, people will reduce another step in carrying out administrative procedures.”

The convenience is obvious, but the urgent task, short time, large workload, while the machinery is not synchronized, lack of human resources makes the implementation process difficult. In the initial stage, some courts did not promptly assign staff, and were still confused in the file review stage. The whole province only has 2 clerks for 8 court areas, most of the work is done by the court clerk. The machinery system is old, the processing speed is slow; some paper data is damaged, difficult to access. The digital software has many limitations, each edit must be reloaded many times, the data synchronization process takes a long time.

Regarding marriage and family case files resolved by the People's Courts at two levels from January 1, 2010 to May 31, 2025, the whole province has 31,577 sets of files that need to be processed, digitized and synchronized. Comrade Phuc An Hoanh, Deputy Chief Justice of the Provincial People's Court shared: "The most difficult part is processing old files. Many divorce judgments do not have enough personal identification numbers, so it is necessary to coordinate with many sectors to verify and supplement. Meanwhile, the storage infrastructure and equipment for digitization have not been invested synchronously. The pressure is even greater when the workload is large, the time is short, requiring perseverance and close coordination between the parties."

Work through holidays

There are many difficulties but no delay is allowed. The Provincial People's Committee promptly issued a plan to direct the implementation of the peak period, assigning specific tasks on implementation content and completion time to each sector and locality, requiring progress to be ensured. The Provincial People's Court reassigned personnel and mobilized officers from other departments to support the processing of documents. Units requested to add high-speed scanners, upgrade software, and optimize data entry processes. The Provincial Police increased coordination to quickly verify personal information to supplement missing documents, while ensuring data safety and security.

Comrade Pham Ngoc Ha, Chief Justice of the People's Court of Region I, Tuyen Quang Province, shared: “We identify this as not only a professional task, but also an important step in administrative reform. When data is clean and synchronized, all procedures are resolved faster, more transparently, creating convenience for the people. Therefore, all staff strive to 'work until the end of the day, not until the end of the day', ready to work through holidays to meet the schedule”. By August 20, 100% of marriage and family case files had been processed and digitized by the People's Courts at 2 levels to ensure timeliness.

Along with that, the police force deployed the issuance of level 2 electronic identification accounts, propagated and instructed people to directly check and authenticate personal information and integrate marital status data into the VNeID application according to the roadmap; conducted reviews, verifications and corrections of cases of incorrect data and missing information, especially related to divorce judgments, decisions declaring missing or dead. At the same time, the unit coordinated with the Ministry of Public Security's professional departments to inspect and evaluate the system of equipment connected to the National Population Database, the civil status system and the Court database, ensuring information security. Lieutenant Colonel Dang Dinh Cuong, Head of the Department of Administrative Management of Social Order, Tuyen Quang Provincial Police affirmed: "The sector will make every effort with the highest spirit and determination to complete all documents on time".

At the Department of Justice, officials and civil servants worked through the holidays, classifying documents, checking the places where citizens' marriage certificates were previously issued and arranging them according to new communes and wards to classify and transfer data to communes and wards; reviewing and updating data under the authority of the department, mobilizing scanners, copying documents, and arranging additional officials and civil servants to participate in the implementation.

Data on marital status is one of the important contents of the national population database, related to many essential public services. Completing this peak period creates an important foundation for administrative reform. Citizens' marital data ensures "correct, complete, clean, and alive" to help reduce paperwork, shorten processing time, and create a reliable data ecosystem for many other management areas.

Article and photos: Bien Luan - Le Duy

Update data to VNeID as soon as possible

Immediately after starting to implement the plan to clean up marriage data, the Department of Administrative Management of Social Order of the Provincial Police regularly exchanged information with the Department of Justice and the Provincial People's Court to update the implementation results according to the inter-sectoral coordination plan that had been deployed; weekly exchanged and updated the results of digitizing civil status judicial data, judgment information data, and divorce decisions. In localities, the commune and ward police also proactively coordinated with the Justice Department at the same level to exchange information, compare, verify and update marital status information before reporting. Therefore, the work was quite favorable, Tuyen Quang province will be determined to complete the plan on August 31, 2025.
At this point, all data on basic marital status has been completed. Currently, the Department of Administrative Management and Social Order is waiting for instructions to upload the data to VNeID. After synchronizing to the information system, the Provincial Police will continue to coordinate with the People's Committees at the commune and ward levels to review, verify, collect, and correct incorrect data or missing information fields... to ensure that all data is transparent and accurate.

Ensure accuracy

According to Plan No. 125/KH - UBND dated May 6, 2025 of the Provincial People's Committee, the Department of Justice is responsible for synthesizing the results and proposing to competent authorities to reduce the components of the dossier for administrative procedures requiring "confirmation of marital status"; reduce the administrative procedure "issuance of Certificate of marital status" for administrative procedures. As soon as the plan was available, we contacted the People's Committees of communes and wards and the police force to review, verify, collect, and correct information and citizen data that were incorrect or lacked information related to marital status, promptly coordinate to resolve arising problems... Thereby ensuring that citizen data in the National Population Database is always "Correct, sufficient, clean, and alive". The unit is determined to overcome all difficulties to complete the assigned tasks, make household registration notes in accordance with the provisions of law, and ensure the most accurate data updates for the people.

Overcome all difficulties to complete the mission

At first, getting used to the software and the digitization process was very difficult. We had to learn by ourselves, work and guide each other. My colleagues and I stayed up all night, worked on weekends and holidays, to avoid piling up files. We all worked hard because we knew that each digitized file was a step to serve the people more conveniently. Although the human resources were uneven and the network infrastructure was not stable, thanks to the flexibility in coordination and cross-support between individuals, work progress was still guaranteed. To effectively implement this peak period, the leaders of the Provincial People's Court organized training on software usage skills, unified the process of digitizing files, and synchronized marriage data for officials and civil servants of the People's Court at 2 levels. During the implementation process, we all contacted the regional court clerk who directly implemented the digitization to report the work progress on a daily basis to promptly grasp and support the removal of obstacles. With the motto of working day and night, up to now, all the work of digitizing records has been completed, the whole industry has digitized and cleaned 31,577 records, reaching 100% of the set plan.

Create many conveniences for people in the highlands

As a resident of the province's highlands, the lack of updating of marriage data on the electronic identification application has caused many difficulties for people in handling administrative procedures, especially records for going to school, going to work, transferring land... After merging the province, removing the district level, Khau Tinh commune is nearly 20 km from the Public Administration Service Center of Yen Hoa commune, the roads are difficult to travel, sometimes lacking necessary documents, we have to go back and forth many times, which is very time-consuming. I hope that after this peak period, information on marriage, divorce, and single status will be updated accurately, promptly and synchronously on the national information system, and at the same time displayed publicly and transparently on the VNeID identification application.

Source: https://baotuyenquang.com.vn/xa-hoi/202508/cao-diem-90-ngay-lam-sach-du-lieu-hon-nhan-no-luc-ve-dich-22049b7/