In recent years, with the development of generative artificial intelligence (AI), SaaS tools have become an indispensable part of many organizations' workflows. Businesses often use multiple tools to store documents in the cloud to share documents across multiple devices and collaborate in real time.

However, using multiple applications at the same time means that users have to constantly switch between different platforms, leading to the possibility of files and data being scattered and at risk of leakage during group communication.

81% of organizations have experienced data breaches from SaaS

Varonis reports that by 2022, 81% of organizations will have suffered data breaches from SaaS, with 6% of cloud data being exposed to the entire Internet. This puts many organizations' data at risk, potentially costing them up to $28 million.

This report points out several common security issues with SaaS tools. The first is that sensitive data is not protected. SaaS tools make it easy for employees to work remotely or share data externally. While the responsibility for securing the infrastructure lies with the service provider, the responsibility for preventing data leaks lies with the user. Many organizations do not know what data is stored on SaaS and who has access. This can lead to security vulnerabilities and information leakage risks.

Second is the management of distributed data on SaaS. Within the same organization, different departments use different SaaS applications, often without informing the IT department. These third-party applications are therefore not taken into account in the company's security strategy. In addition, many SaaS applications have their own security features that need to be properly configured, which can easily lead to errors and open up vulnerabilities within the organization. As more applications are involved in the workflow, the risk of data leakage increases.

Third is incorrect cloud configuration and distributed control. SaaS vendors frequently update their applications with new features, making it difficult for IT administrators to maintain configurations. Incorrect configurations can lead to data breaches. Incorrect configurations can lead to information breaches. According to a Gartner report, by 2025, 99% of cloud-related breaches will be due to end-user errors, including configuration errors.

Many organizations that handle sensitive data, such as those in the financial, healthcare, and education sectors, are concerned about security and costs, and many have turned to on-premises productivity tools as an alternative due to a number of advantages.

First is secure collaboration in the private cloud. Productivity tools run in the private cloud, allowing for the creation of documents, spreadsheets, presentations, simultaneous editing, and remote access while maintaining internal network security.

Second is centralized data management. Tools like Synology Office Suite provide office applications on the same platform and have a centralized management console, helping IT administrators monitor user activity and set up comprehensive security for the organization.

This tool is also considered to avoid increased costs due to changes in subscription packages. Cloud providers can increase prices, causing budget overruns. With an on-premises solution, businesses only pay once for long-term use without recurring fees, allowing for better budget control.