Procedures for registering for social insurance payment and issuing new social insurance books in 2023. (Internet source)

On September 19, Vietnam Social Security issued Decision 1318/QD-BHXH announcing revised and supplemented administrative procedures under the jurisdiction of Vietnam Social Security, including procedures for registration and adjustment of social insurance, health insurance, unemployment insurance, occupational accident and occupational disease insurance; issuance of social insurance books and health insurance cards.

Specifically, the procedures for registering to pay social insurance and health insurance; and issuing the latest social insurance book are instructed as follows:

1. Procedures for registering for social insurance and health insurance; issuing the latest social insurance book

Step 1 : Prepare and submit application

(1 ) For workers

1.1. Employees who are participants in compulsory social insurance, health insurance, unemployment insurance, occupational accident insurance, and occupational disease insurance: Prepare a profile according to the provisions in Point 1, Section 3 (Profile components); submit the profile to the management unit.

1.2. People working abroad under contract:

- In case of payment through the unit sending employees to work abroad: Prepare documents according to the regulations in point (2) section 3 (Document components) and submit documents and pay money to the management unit.

- In case of direct payment to the Social Insurance agency where the employee resides before going to work abroad:

Prepare documents according to regulations in point 2, section 3 (Document components) and submit documents and pay money to the Social Insurance agency.

- For employees whose contracts are extended or who sign new labor contracts in the receiving country, they must pay back after returning home: Prepare a profile according to the regulations in point (2) section 3 (Profile components) and submit the profile and pay to the unit or the Social Insurance agency.

1.3. Persons receiving spouse or husband benefits at Vietnamese representative agencies abroad: Prepare documents according to the provisions in Point (3) Section 3 (Document components) and submit documents and pay money to the management unit.

1.4. For employees and those who are reserving compulsory social insurance payment period and are still short of 06 months to be eligible for monthly pension or death benefit: Employees or relatives of deceased employees prepare a profile according to the provisions in Point (4) Section 3 (Profile components) and submit the profile, pay money into the pension and death benefit fund to the Social Insurance agency where they are permanently residing or through the unit before leaving work.

1.5. Employees with 02 or more social insurance books paying double social insurance and unemployment insurance:

Prepare documents according to regulations in point (5) section 3 (Document components): Submit documents directly to the Social Insurance agency in charge or place of residence.

(2 ) Labor using unit

2.1. Declare the documents according to the provisions in point (6) section 3 (Document components) and submit them to the Social Insurance agency;

2.2. Pay the unit's contributions (including contributions under the responsibility of the employer and the employee), contributions of employees working abroad under contract, contributions of spouses, contributions of employees who are still short of a maximum of 06 months to be eligible for pension or monthly death benefits paid through the unit to the Social Insurance agency.

Step 2: Social Security Agency receives and processes the application according to regulations.

Step 3: Receive results including: Social insurance book, health insurance card; Refund decision; Refund for duplicate social insurance and unemployment insurance payment period (if any).

2. How to register for social insurance and health insurance; issue the latest social insurance book

**Submitting documents: Employees and employers submit documents to the Social Insurance agency in one of the following forms:

- Directly at the One-Stop Department of the Social Insurance agency;

- Through postal services;

- Online at the National Public Service Portal or Vietnam Social Security Public Service Portal or I-VAN Organization.

**Pay according to regulations

**Receive settlement results: according to registered form

3. Components of the application for registration of social insurance and health insurance; issuance of the latest social insurance book

(1) For participants of compulsory social insurance, health insurance, unemployment insurance, occupational accident insurance, and occupational disease insurance:

- Application form for adjusting social insurance and health insurance information (Form TK1-TS) for first-time participants or those with social insurance codes but insufficient information.

In case the employee is entitled to higher health insurance benefits, supplement the supporting documents (if any) according to Appendix 03 issued with Decision 948/QD-BHXH dated June 5, 2023.

(2) For people working abroad under contract:

- Application form for adjusting social insurance and health insurance information (Form TK1-TS) for first-time participants or those with social insurance codes but insufficient information;

- Fixed-term labor contract abroad or Labor contract extended with a document extending the Labor contract or Labor contract newly signed in the country receiving the laborer under the contract.

(3) For those receiving spouse or husband benefits at Vietnamese representative agencies abroad: Declaration of participation in adjusting social insurance and health insurance information (Form TK1-TS) for those participating for the first time or having a social insurance code but insufficient information.

(4) Employees and those who are reserving compulsory social insurance payment period and are still short of a maximum of 06 months to be eligible for monthly pension or death benefit, employees or relatives of deceased employees must submit the following documents:

- Declaration form for adjusting social insurance and health insurance information (Form TK1-TS) for participants with social insurance codes but insufficient information;

- Employee's social insurance book;

(5) For employees with 02 or more social insurance books with overlapping social insurance and unemployment insurance payment periods

- Application form for participation and adjustment of social insurance and health insurance information (Form TK1-TS);

- Social insurance books.

(6) For labor units

- Declaration of participating unit, adjustment of social insurance and health insurance information (Form TK3-TS);

- Report on labor usage and list of participants in social insurance, health insurance, unemployment insurance (Form D02-LT);

- Copy of document of competent state agency related to adjustment of unit information (if any);

- Employee profile.

4. Resolution period

From the date the Social Insurance agency receives complete documents as prescribed:

- In case of issuing new social insurance book, health insurance card: No more than 05 days.

- In case of temporary suspension of contributions to pension and death fund: No more than 05 days.

- In case of violation of the provisions of law on payment of social insurance, health insurance, unemployment insurance, occupational accident and disease insurance: No more than 10 days.

- In case of adjusting the salary increase for social insurance, health insurance, unemployment insurance, occupational accident and disease insurance: No more than 03 days.

- In case of social insurance book confirmation: No more than 05 days.

- In case of refund due to double payment of social insurance and unemployment insurance: No more than 10 days.